Supervisor Payroll Pages
General Supervisor Information
Supervisors and GaelXpress 2.0
- GXP 2.0 Time Management Info Page
- includes 2.0 Time Entry Instructions
- Bi-Weekly Payroll Schedule
Info for Supervisors of Student Workers
Hiring Student Workers
If you or your department is planning on employing students, or continuing to have students employed you must review the Student Employment Payroll Checklist at least once per academic term.
PLEASE NOTE: We understand that some departments may be operating virtually. In order to remain compliant with tax regulations, student employees must perform all work in service to the College within the State of California, including any work done remotely.
First time hiring/supervising? Here's a helpful checklist of steps:
⇒ Student Employment Checklist
Important Hiring Info/Forms (also included within above checklist):
- Student Wage Scale
- Payroll Forms - Student Employment Packet
- (completed by student w/ HR office)
- Payroll Forms - Student New Hire Notification Form (PDF)
- (completed by supervisor)
Supervising Student Workers
Students are paid on a bi-weekly cycle. Students sign and submit electronic timesheets every other Sunday on GaelXpress which must be approved by their supervisor the following Monday (see schedule). Paydays are bi-weekly, every other Friday.
If you do not see a timesheet for your student worker(s) on GaelXpress 2.0, please review the Student Employment Checklist above before contacting Payroll.
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- FAQ -
- Approval Proxy - grant temporary or ongoing access to another department member to approve on your behalf
- Currently you must request access for your proxy user, please email payroll@stmarys-ca.edu
- PDF -
- GXP 2.0 Time Management Full GaelXpress 2.0 Time Entry & Approval Info Page, which includes 2.0 Time Entry Instructions.
- Labor Policies and Guidelines for Students
- Student Sick Leave Reporting
- Bi-Weekly Payroll Schedule
- Info about: student summer housing